Rules of the British Society for Immunology ("the Rules”)
The British Society for Immunology’s (the Society) governing instrument is its Articles of Association (the Articles).
1. The Society shall consist of paying members (‘ordinary, ‘concessionary’ and ‘overseas’) and honorary members, together known as “Full Members”. The Society may also admit, free of charge, persons to join the Society as ‘web members’ but such membership shall not confer on them any company law rights. People of distinction in Immunology and related fields shall be eligible for selection as honorary members by the board of trustees. Acceptance for membership shall be at the discretion of the Society’s board of trustees. All Full Members of the Society shall constitute company law members and, provided at all times it is in accordance with the Society’s Articles, may attend and vote at the AGM, and vote in trustee and Forum elections.
2. The trustees of the Society are appointed in accordance with the Articles by the membership and shall number no fewer than 8 and no more than 12. They will include the President, the Treasurer, the Clinical Secretary and four Full Members of the Society, all of whom shall be elected to serve as trustees by the Full Members of the Society. The trustees may determine from time to time that the four Full Member trustees shall take special areas of responsibility, for example, as Programme Secretary, Education Secretary, Public Engagement Secretary or Groups Secretary. The Chair of the Forum shall also be a trustee, ex officio. Up to four trustees, who need not be members of the Society, but who may have specialist expertise in areas such as finance or governance, may be co-opted by the trustees at the trustees' discretion.
3. The business of the Society shall be conducted by the trustees. In any matters concerning interpretation of these Rules, the decision shall rest with the trustees, who will decide any matters concerning the Society which are not covered by these Rules.
4. There shall be a representative body, called the Forum, which shall be deliberative and focus on policy. It shall debate and agree new aspects of the Society’s activities affecting the science of Immunology and the Society’s development. It shall be freed from routine management and shall be accountable to the membership through Forum elections.
5. The Forum shall consist of:
a. the trustees (ex officio);
b. the chief executive of the Society (ex officio);
c. the Chair of the Forum, elected in accordance with Rule 6;
d. other elected members, representing sectors of the membership, including but not limited to:
i. Two regional representatives – Scotland;
ii. Two regional representatives – England;
iii. One regional representative – Wales;
iv. One regional representative – Northern Ireland;
v. Up to three Early Career representatives;
vi. One Policy Representative; and
vii. Two PhD representatives.
Notwithstanding Rule 6, an elected member shall serve on the Forum for three years. He or she may stand for re-election but may serve no more than two consecutive terms. If he or she has served two consecutive terms as a member of the Forum he or she must take a break and may not serve again as a member of the Forum until two years have elapsed;
e. the editors-in-chief of the Society’s journals, or their UK-based representatives (ex officio); and
f. representatives of other societies or sectors and other individuals as may determined and appointed by the Forum from time to time. Each such member shall serve on the Forum for three years and may be reappointed. If he or she has served two consecutive terms as a member of the Forum he or she must take a break and may not serve again as a member of the Forum until two years have elapsed.
6. The Chair of the Forum shall be elected by the Full Members. Once elected the Chair of the Forum shall automatically serve as a trustee ex officio. The term of office for the Chair of t h e Forum shall be four years. He or she may stand for re-election but may serve no more than two consecutive terms. If he or she has served two consecutive terms of office as Chair of the Forum he or she must take a break and may not serve again as a member of the Forum until two years have elapsed.
7. In the event of a vacancy arising among its members, the Forum shall have the power to coopt members of the Forum who shall remain in office until the earlier of the end of the calendar year and the election of a new member. The quorum of any Forum meeting shall be ten. Any decision by the Forum shall be by decision of a majority of the members of the Forum present and voting at a quorate Forum meeting.
8. If there is a vacancy among the elected trustees or members of the Forum, the Society shall advertise such vacancy to the Full Members of the Society. A candidate to be appointed or reappointed as an elected trustee or elected member of the Forum must be nominated. The nomination must be made in writing and reach the President by the deadline stipulated in the notice advertising the vacancy. Each such nomination must be accompanied by a written intimation from the nominee that he or she is willing to serve as a trustee or member of the Forum (as appropriate) if appointed, and include confirmation of the support of at least two Full Members for the nominee’s appointment or reappointment as trustee or member of the Forum. Nominees for election to membership of the Forum, including regional group members, must be Full Members of the Society, and resident in the United Kingdom.
9. If there are more nominees for election than vacancies among the elected trustees or elected members of the Forum under Rule 8, elections will be held by ballot (which, for the avoidance of doubt, may be carried out by electronic means) with the results to be announced by the Society as soon as practicable thereafter.
10. Every Full Member shall be entitled to vote in a ballot and for this purpose papers shall be sent by the Society to each such member. On ballot, each Full Member shall not be entitled to cast more than one vote for any candidate, and shall only be entitled to such number of votes as shall be equal to the maximum number of trustees or members of the Forum (as appropriate) that may be elected or re-elected.
11. In addition to the board of trustees and the Forum, the Society shall also have committees which may include, but are not limited to: the Programme Committee, the Clinical Immunology and Allergy Section (CIAS) Executive Committee, the Patient and Public Engagement (PPE) Forum, Journals Committee, in addition to any sub-committees of the board of trustees, for example, relating to finance and governance.
12. Paying members shall pay on request by the Society each year the appropriate annual subscription. Such members will receive in advance a reminder subscription notice which should be completed and returned to the Society with the appropriate remittance. Members may choose to pay by direct debit or other form of continuous payment in which case a reminder notice will be sent to them advising that payment will shortly be collected. Members granted a reduced subscription shall abide by the same rules, and will only be granted concessionary subscription upon receipt of a satisfactorily signed and completed concessionary certificate.
13. Members who have not paid their subscription or other sum payable within three months after the due date shall automatically cease to be a member of the Society. The trustees may readmit to membership any person who ceases to be a member on this ground on such person paying such reasonable sum as the trustees may determine.
14. The proceedings of meetings of the Forum, the board of trustees and committees may only be communicated to the press or media with the consent of the trustees.
15. Immunology and Clinical and Experimental Immunology are the official journals of the Society and any person may receive these on payment of the appropriate subscription. On-line versions may be made available to members as part of the benefits of membership. The editorial policy of each journal shall be in the hands of an editorial board which shall comprise the editor-in-chief and associate editors.
16. The Society is committed to promoting equal opportunities and diversity and aims, in addition, to ensure that the board of trustees, the Forum and the committees are, so far as possible, representative of the membership.
17. Any changes to these Rules, as opposed to the Articles of Association, may only be made by decision of the trustees
Updated November 2014