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Conference Travel Grants

In light of the current SARS-CoV-2 pandemic, the British Society for Immunology has currently paused this grant scheme and we are not currently accepting new applications.  This scheme is an important part of our work to support immunologists to build their networks and showcase their work; however, after carefully reviewing the situation, we feel that pausing this grant scheme is is the responsible option at this time. We encourage researchers to use this time to connect virtually if possible and we are currently looking into options for how we can facilitate this - keep an eye on our news pages over the coming weeks for more information. Please get in touch with our Membership Manager, Sarah Green, if you have any queries.


As part of its role as a charitable organisation, the British Society for Immunology provides support to members to facilitate their attendance at scientific conferences, seminars and workshops in the UK and around the world. 

Application deadlines

Applications are considered four times per year. The deadlines are as follows:

Deadline date Deadline time
1 February 12:00
1 May 12:00
1 August 12:00
1 November 12:00

The outcome of applications will be sent via email to all applicants three to four weeks after the application deadline of the round that has been applied for. We recommend you apply for the award with the application deadline at least 5–6 weeks ahead of your conference. Please note that travel must be completed within 1 year of the award date. 

Value

Maximum awards are currently as follows: £500 for travel within the UK; £700 for European travel and £1,000 for rest of the world.

These rates are based for UK applicants, if you are an overseas applicant the rates will be applied according to your place of residence for example £500 if traveling within home country. Please contact us if you have any queries.

Eligibility

To be eligible to apply:

  • Applicants must be current paid-up BSI members who have held membership for a minimum period of one year (two consecutive membership subscription payments). This grant scheme is open to members in the following membership categories: Full, Early Careers, Postgraduate and Concessionary. 
  • Applicants must not have received an award from this grant scheme in the preceding 12 months. 
  • This grant scheme can only be used to apply for funds to go to a scientific conference, seminar or workshop.  If you would like to apply for funds to go on a lab visit or to attend a skills-based training course (e.g. leadership training), please apply to the BSI Career Enhancing Grant scheme
  • Grants cannot be awarded retrospectively. 

How to apply

Email a completed application form along with a copy of your submitted abstract and a letter of support from your Head of Department/Supervisor to membership@immunology.org.

Download application form (PDF)

Download application form (Word)

    Terms and conditions

    • Travel must be completed within one year of the grant date. 
    • You will be required to acknowledge the BSI for their financial support on your poster and or oral presentation as well as well as displaying the Society’s logo. Please email membership@immunology.org for this.
    • Successful recipients are required to submit the following within one month after the meeting:
      • A short resume of the educational value and/or photos, if possible, on activities carried out with the support of the grant which can be used for our newsletter feature or on our website. This should be submitted to s.green@immunology.org
      • Receipts for travel, event registration, accommodation etc. up to grant amount received.
    • It should be noted that awards made under this scheme are not intended to cover the full cost of the proposed activity. Applicants are encouraged to obtain additional funding from elsewhere.
    • Applicants need to provide an abstract that has been submitted to the conference to demonstrate active participation. In the case of funding for a visit a full itinerary should be given
    • A letter of support from the Head of Department/Supervisor is essential. All applications must be countersigned by the Head of Department/Supervisor or for students their immediate superior who in doing this is granting permission for the proposed activity
    • This grant scheme involves funding travel placements and we expect recipients to adhere all relevant coronavirus guidance both from the UK and/or devolved nations and from the government of the country you are visiting.  This includes the UK and/or devolved nation travel guidance, covering the period of the placement for the country you wish to visit. It also includes adhering to guidance imposed by your host country for the duration of your visit.  We reserve the right not to fund placements to visit countries that are currently on the UK travel red list.
    • The BSI will not accept any liability to the grant recipient or to any third party for any costs, claims, damages or losses that are incurred due to the need to quarantine either when arriving in your destination country, during your visit or when arriving back into the UK or any other costs relating to the travel placement.

    Please note that failure to comply with the terms and conditions may result in the Society to asking for monies awarded to be refunded and/or future applications denied

    Application assessment

    Conference Travel Grants Panel

    • Conference Travel Grants Panel assesses all applications to this scheme. They meet four times a year, and in making awards considers the scientific value of the applications received and looks favourably on early career researchers.
    • The assessment of applications employs a points system weighting decisions primarily on the scientific merit of the application, also considering the juniority of the applicant.

    Assessment criteria

    Applicants will be assessed according to the three main criteria:

    1.    Benefit to career gained from attendance. This refers to how attendance at the scientific conferences, seminars or workshop will benefit the applicant in the progression of their career. Key points to note and incorporate into the application include:

    • How the applicant will be participating in the conference, whether presenting a poster or giving a talk.  NB. Applicants need to provide an abstract that has been submitted to the conference to demonstrate active participation.
    • How the applicant plans to use attendance to further their career. Give details of whether the aim is to form collaborations or further knowledge in an area that is not currently being pursued. Applicants should indicate what it is about this particular event that is important for their career
    • A supporting statement from the supervisor/ head of department is essential 

    2.    Financial need for support. This refers to the applicants’ current funding available for travel. Key points that should be incorporated in the application include:

    • Why funds are being sought from the Society and why the level of support is being requested.
    • The applicant is encouraged to apply for other funding to help attend the conference and give details of this so that the committee may see that the applicant will be able to attend if only partial support is provided by the Conference Travel Grants.

    3.    Guidance for Letter of Support from Supervisor or Head of Department. A strong letter of support will demonstrate the following:

    • Case for financial need and the justification for the amount requested.
    • What the benefit of attending that particular conference would be to the applicant’s career
       

    If you have any questions about this grant scheme, please email membership@immunology.org